Virtual Data Room Review

Many people including investment bankers who advise clients and corporate executives in charge of M&A transactions, believe that the review of virtual data rooms providers are basically the same. There are a variety of subtle differences between VDR solutions, including functions, security and the user interface.

A virtual data room permits a company to securely share important documents with a variety of parties. This includes external investors and attorneys who might be in different time zones and in different locations. Providing the right level of access to these parties helps everyone involved to collaborate effectively and accelerates decision-making.

The most effective VDRs provide flexible, customizable permissions to ensure that data is safe and accessible to only the right people. This could include setting individual permissions for the user and file to download only, view only and print. The ability to place dynamically generated watermarks to each page of a document when it can be printed or viewed offers an additional layer of protection. VDRs allow users to track their actions, so they can see who has accessed information and how frequently.

It is essential to consider the cost structure of the virtual data room prior to deciding on the best solution. Typically, VDRs have one of three payment options: per storage, the per-page option, or per user. When comparing vendors look for pricing models which reflect the nature of your project as well as the number of users that you expect to have access to the dataroom.